JOB DESCRIPTION Updated 8/17/2005
DEPUTY CLERK-TREASURER
CLASSIFICATION: Administration
JOB TITLE: Deputy Clerk-Treasurer
DEPARTMENT: City Manager’s Office
REPORTS: City Clerk-Treasurer
COMPENSATION: $13.50-$15.40 per hour, DOE, and benefits including health insurance and participation in the Alaska Public Employees Retirement System.
APPLICATION: Applications are available at the City Offices, 148 Dock Street.
Position is open until filled.
DUTIES: The Deputy Clerk-Treasurer shall assist the City Clerk-Treasurer to:
A. Assure that notice and other requirements for public meetings are compiled with and assure that public records are available for public inspection as required by law;
B. Prepare agendas and agenda packets as required by the governing body;
C. Maintain and make available for public inspection an indexed file including the municipal ordinances, resolutions, rules, regulations and codes;
D. Attest deeds and other documents;
E. Take oaths, affirmations as necessary;
F. Issue necessary licenses and permits to individuals;
G. Have responsibility for the records management of the City. The City Clerk-Treasurer is designated as the Records Manager with City-wide responsibility for overall program direction;
H. Assure that the Municipality complies with 42.U.S.C. 1971-1074 (Voting Rights Act of 1965, as amended);
I. Be custodian of all City funds. He/she shall keep an itemized account of money received and disbursed. He/she shall pay money on vouchers drawn against appropriations;
J. Help the City Manager compile the annual budget of the City, including budget drafts, based on detail department estimates and work programs and control it under the direction of the City Manager;
K. Prepare and submit to the City Manager such financial reports and other data as may be required for City administration, including planning and administration of collective bargaining agreements.
L. Prepare and control such procedures as are necessary to protect city funds and property, general fixed asset accounts, i.e. acquisition or disposal;
M. Be responsible for timely financial reporting to local, state, and federal agencies and monthly financial reporting to the City Manager;
N. Payroll administration;
O. Control, administer, and inventory of real property and personal property of the City;
P. Purchasing and accounts payable maintenance;
Q. Automated data processing coordination of automated data processing for all departments;
R. Utility billing and collections;
S. Perform the duties as Clerk-Treasurer if that person is unable to do so;
T. Assist the public with reservations for the Alaska Marine Highway System;
U. Perform other duties specified in this title or prescribed by the City Manager.
APPOINTMENT: The Deputy Clerk-Treasurer shall be appointed by the City Manager after consultation with the Clerk-Treasurer.
REQUIRED QUALIFICATIONS
• High school diploma
• Type 60 words per minute
• Familiarity with modern computer software
• Two years office experience in an environment with public contact
• Ability to use fax machine, copiers, recording equipment, and teleconference equipment
PREFERED QUALIFICATIONS:
• Experience using QuickBooks.
• An Associates Degree in Office Administration or Secretarial Science, or a Bachelors Degree in Liberal Arts or Business Administration;
• Experience as an administrative or executive assistant to a city manager, chief executive officer, or other management position;
• Experience in providing staff support to a governing body or board of directors;
• Experience or education in accounting, bookkeeping, financial administration, real estate, or construction;
PHYSICAL REQUIREMENTS:
Requires sitting for prolonged periods of time mixed with bending and reaching. Involves operating office equipment and computers.
