Invitation to Bid - Harbor Master's Building

UPDATE MAY 31- Bid date has been extended until Friday, June 3, 2005 5:00PM
UPDATE MAY 18- Pre-bid conference will be held on May 24, 11:00AM at the City Office, 235 Dock St, Seldovia, AK 99663 (907) 234-7643


May 16, 2005

Subject: Invitation to Bid

The City of Seldovia invites qualified (licensed contractor) firms to submit bids for renovating the harbor master building. Details of the scope of work are included in the following:

Instructions to Bidders

Bids to be submitted in sealed envelopes no latter than 4 PM on May 31, to the City of Seldovia offices. Bids will be opened at that time. Envelopes should be clearly marked "Harbor Master Building Renovation".

Firms submitting bids are responsible for investigating the work site to become familiar with the existing site and current conditions. An estimated schedule of com

pletion will be required and will be used as criteria as well as cost. The following criteria will be used to judge the bids:

- Cost
- Schedule
- Experience of similar projects

The successful firm will be required to start work within 10 calendar days of award.

The City of Seldovia may reject any or all bids on any basis and without disclosure of a reason. The failure to make such a disclosure shall not result in accrual of any right, claim or cause of action by any unsuccessful bidder against the City of Seldovia.

The City reserves the right to negotiate with one, several or none of the firms responding to this invitation to bid. All bids become the property of the City of Seldovia and if accepted become a legal binding addendum to the eventual contractual agreement with the City of Seldovia. The City will not reimburse any bidder for any expense incurred in responding to this request.

The City is exempt from all taxes. The bidders must comply with all applicable Equal Employment Opportunity laws and regulations.

Scope of Work

The following items will be included in this scope of work:

- Replace roof
o Complete removal of existing roofing system in preparation for a new roofing system.
o Inspect substructure to determine need for repairs to said substructure. Coordinate findings with the City Manager.
o Remove and then replace when finished any roof mounted mechanical or electrical equipment or support assets.
o Maintain continuous temporary protection prior to and during installation of new roofing system.
o Asphalt shingles to be used. Bidder to provide product data indicating material characteristics with bid.
o Comply with State and Local codes and ordinances.
o Remove and properly dispose of all discarded material from work site

- Flooring:
o Complete removal of existing flooring system in preparation for a new flooring system.
o Inspect substructure to determine need for repairs to said substructure. Coordinate findings with the City Manager.
o Remove and then replace when finished any floor mounted mechanical, electrical or attached furniture.
o Asphalt tile to be used. Bidder to provide product data indicating material characteristics with bid.
o Comply with State and Local codes and ordinances.
o Remove and properly dispose of all discarded material from work site.

- Windows:
o Remove old windows and replace with new windows (having like desirable characteristics as old windows).
o Maintain continuous temporary protection prior to and during installation of new windows.
o Inspect window casings to determine need for repairs to said casings. Coordinate findings with the City Manager.
o Comply with State and Local codes and ordinances.
o Remove and properly dispose of all discarded material from work site.

- Restrooms:
o Remove old restroom fixtures to include sinks, commode and urinals and replace with new fixtures. Fixtures should be of commercial grade.
o Product data should be included with bid.
o Remove old restroom doors and replace with new metal doors.
o Doors should be able to be locked and secured.
o Comply with State and Local codes and ordinances.
o Remove and properly dispose of all discarded material from work site.

- Painting:
o Outside of building to be stripped of old paint and painted with a paint rated for outdoors. Color to be determined after award of contract by City Manager.
o Inside of building to be painted with standard grade inside paint. Color to be determined after award by City Manager.

May 31, Planning Commission Meeting

THE AGENDA FOR THE SELDOVIA PLANNING COMMISSION
REGULAR MEETING AGENDA
MULTI-PURPOSE ROOM
May 31, 2005 (moved from June 1, 2005)
7:00 PM



A. Call to order:

B. Roll Call:

C. Approval of the Agenda:

D. Approval of Minutes:
May 3, 2005 minutes

E. Public Comments Regarding Items on the Agenda:

F. Public Hearings, Prior Notice:
1.) Hearing on lighting and location of Seldovia Airport for the Airport Master Plan

G. Consideration of Site Plans:

1. Building Permit Submitted By John Sedor, Lot 4, block 32, Seldovia Townsite
A. Presentation by Staff or Council
B. Public Presentation or Hearing
C. Council Discussion
D. Action/Disposition

2. Building Permit Submitted By Mark Massion, Lot 5, Block 29,
A. Presentation by Staff or Council
B. Public Presentation or Hearing
C. Council Discussion
D. Action/Disposition


E. Committee Business:

F. Comments of the Audience:

G. Comments of the Committee:

H. Next Meeting: July 6, 2005

I. Adjournment:



* IF YOU REQUIRE SPECIAL ASSISTANCE TO ATTEND THE MEETING, PLEASE NOTIFY THE CITY OFFICE 24 HOURS IN ADVANCE AND ARRANGEMENTS WILL BE MADE *

May 25, 2005, Regular City Council Meeting

Agenda For A Regular Meeting of Seldovia City Council
Multi-Purpose Room
May 25, 2005, 7:30 PM


A. Call to Order & Roll Call:

B. Pledge of Allegiance:

C. Excused Absences:

D. Agenda Approval:

E. Approval of Minutes:
Minutes of May 11, 2005, Regular City Council Meeting

F. Treasurer’s Report (the second regular meeting of the month):

G. Ordinance Introduction: None

H. Proclamations: None

I. Public Presentation Prior Notice: None

J. Public Presentation for Items not on Agenda:

K. Committee and Advisory Board Reports:

L. Old Business:

1. Ordinance 05-05, FY 06 Proposed Budget & Fee Schedule
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

2. Union Negotiations
********Possible Executive Session********
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

M. New Business:
1. Renovation of Fish Cleaning Station at Harbor
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

N. Informational Items Not Requiring Actions:

O. City Manager’s Report:

P. Manager, Council and Mayor Comments Concerning Items Not on the Agenda:

Q. Next Meeting: June 8, 2005, Regular Council Meeting

R. Adjournment:

*If you require special assistance to attend the meeting, please notify the City Office 24 hours in advance and arrangement will be made.*

FY06 Budget and Fee Schedule Public Hearing

May 25, 7:30PM at the Multi-Purpose Room Council Chambers

Public Hearing on Ordinance 05-05, FY06 Budget and Fee Schedule will be held during the regularly scheduled council meeting.

Ordinance 05-05
FY06 Budget
FY06 Sundry Fees


*If you require special assistance to attend the meeting, please notify the City Office 24 hours in advance and arrangements will be made.*

Airport Lighting Public Hearing

May 31, 2005, 7:00PM
Seldovia Multi-Purpose Building
Council Chambers

There will be a public hearing to gather comments from community members on the issue of lighting at the Seldovia Airport at the special meeting of the Planning Commission.

Due to new state regulations, the current Seldovia Airport does not meet the length requirements to qualify for funding of airport lighting. Since the current location of the airport can not be expanded to meet the necessary length, Seldovia residents are being asked whether they would like the State to continue to invest in the existing airport if it cannot have runway lights, or would they be willing to consider airport relocation to another site where is would meet the requirements for runway lighting.

You may also send written comments for inclusion in the hearing to:

Seldovia Clerk
PO Drawer B
Seldovia, AK 99663
seldcity@xyz.net

May 23, 2005 Comprehensive Plan Workship

Comprehensive Plan Committee Workshop

Continue Work on the Comprehensive Plan

Monday, May 23, 2005

7:00 PM in the Multi-Purpose Room

*If you require special assistance to attend the meeting, please notify the City Office 24 hours in advance and arrangements will be made.*

Request for Harbor Boardwalk Repairs

Public Notice


The City of Seldovia is requesting quotes from licensed contractors for emergency repairs to the Harbor boardwalk.

Please see the City Manager at the City Offices for details on the project. Due to the emergency nature of the repairs, the City is requesting that quotes be submitted prior to 5:00PM, May 18th.

Ferry Agent Position Opening

CITY OF SELDOVIA

JOB DESCRIPTION


JOB TITLE: Ferry Agent
DEPARTMENT: Dock



DUTIES: Makes ferry reservations, issues ferry tickets and collects payment.

Answer questions related to the ferry schedule and sailings.

Prepare reports for Alaska Marine Highway accounting.

Contacts line handlers on scheduled arrivals and departures.





THE CITY OF SELDOVIA IS NOW ACCEPTING APPLICATIONS FOR THIS PART-TIME, TEMPORARY POSITION. FORMS ARE AVAILABLE AT THE CITY OFFICE.

DEADLINE FOR APPLICATIONS: May 20, 2005 at 5:00 P.M.

SALARY: D.O.E.

HOURS: Approximately 6-10 hours per week

Harbor Assistant Position Openings (2)

CITY OF SELDOVIA
JOB DESCRIPTION


JOB TITLE: Harbor Assistant
DEPARTMENT: Harbor
REPORTS: Harbormaster and City Manager

DUTIES: Collect fees for harbor use.

Keep daily logs.

Walk floats at least 2 times per shift.

Police docks and area.

Take count of all people arriving on tour boats.

Check restrooms and surrounding areas.

Coordinates with the City Manager and other employees in the case of an emergency.

Performs other related duties as directed by the Harbor Master or City Manager.


THE CITY OF SELDOVIA IS NOW ACCEPTING APPLICATIONS FOR THIS PART-TIME, TEMPORARY POSITION. APPLICATION FORMS ARE AVAILABLE AT THE CITY OFFICE. DEADLINE: 5-20-05 at 5:00 PM.

SALARY: $10.31/hour, approx. 20 hours/week

May 23-27, 2005 Clean Up Week

Time to get ready for summer!!

Clean up week 2005
May 23 through May 27

If you have anything large that needs to be picked up, contact the city office to put it on the list for pickup on Wednesday, May 25.

Any trash that has been picked up from public areas around town can be left on the side of the road in the clean up bags on Saturday, May 28.

If you have any questions contact the city office at 234-7643.

May 11, 2005, 7:30 PM, Regular City Council Meeting

Agenda For A Regular Meeting of Seldovia City Council
May 11, 2005, 7:30 PM

A. Call to Order & Roll Call:

B. Pledge of Allegiance:

C. Excused Absences:

D. Agenda Approval:

E. Approval of Minutes:
Minutes of April 20, 2005, Special City Council Meeting
Minutes of April 27, 2005, Regular City Council Meeting

F. Treasurer's Report (the second regular meeting of the month):

G. Ordinance Introduction: Ordinance 05-05, FY 06 Proposed Budget & Fee Schedule

H. Proclamations: None

I. Public Presentation Prior Notice: None

J. Public Presentation for Items not on Agenda:

K. Committee and Advisory Board Reports:

L. Old Business:
1. Community Building Roof Repair RFP Award
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

2. Council Tasks and Priorities for City Manager
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

M. New Business:
1. Transporting Private Citizens in City Vehicles
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

2. City Council Vacancy Appointment
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

3. Development of Policy for Authorizing City Attorney to Perform Billable Work
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

N. Informational Items Not Requiring Actions:
1. Clean-up Week

O. City Manager's Report:

P. Manager, Council and Mayor Comments Concerning Items Not on the Agenda:

Q. Next Meeting: May 25, 2005, Regular Council Meeting

R. Adjournment:


*If you require special assistance to attend the meeting, please notify the City Office 24 hours in advance and arrangements will be made.*

May 10, 2005, Planning Commission Workshop

Planning Commission Workshop, Tuesday, May 10, 2005, 7:00 PM, in the Multi-Purpose Room.

Planning Commission discussion on the Airport Master Plan and scheduling a public hearing on the issue.

*If you require special assistance to attend the meeting, please notify the city office 24 hours in advance and arrangements will be made.*

May 5, 7:30PM Council Workshop

A Workshop of the Seldovia City Council will be held on Thursday, May 5th at 7:30PM in the Seldovia City Chambers, Multi-Purpose Building to discuss the FY06 Budget and Sundry Fee Schedule.

May 3, 2005, 7:00PM Planning Commission Meeting

THE AGENDA FOR THE SELDOVIA PLANNING COMMISSION
SPECIAL MEETING AGENDA
MULTI-PURPOSE ROOM
May 3, 2005
7:00 PM

A. Call to order:

B. Roll Call:

C. Approval of the Agenda:

D. Approval of Minutes:
April 05, 2005 minutes

E. Public Comments Regarding Items on the Agenda:

F. Public Hearings, Prior Notice: None

G. Consideration of Site Plans:

1. Replat submitted by George and Linda Oiveira, Lot 1A, Block 42, East Addition
A.Presentation by Staff or Council
B.Public Presentation or Hearing
C.Council Discussion
D.Action/Disposition

2. Variance Request by John Sedor for Lot 4, Block 32, Seldovia Townsite
A.Presentation by Staff or Council
B.Public Presentation or Hearing
C.Council Discussion
D.Action/Disposition

E. Committee Business:

F. Comments of the Audience:

G. Comments of the Committee:

H. Next Meeting: June 1, 2005

I. Adjournment:


* IF YOU REQUIRE SPECIAL ASSISTANCE TO ATTEND THE MEETING, PLEASE NOTIFY THE CITY OFFICE 24 HOURS IN ADVANCE AND ARRANGEMENTS WILL BE MADE *

Seldovia City Council Vacancy

Notice of Vacancy on the Seldovia City Council

The City Council is looking for a City resident to fill a vacant seat on the Council until the next regularly scheduled election.

Vacancies shall be filled according to Alaska Statutes 29.20.170 and Seldovia Municipal Code 2.04

Please submit a letter of interest to the Seldovia City Council, PO Drawer B, Seldovia, AK 99663 or the City Clerk by 5:00PM, May 10th, 2005

April 27, 2005 7:30PM Regular City Council Meeting

Please note: corrected agenda 4/23/05- see executive session notice

Agenda for the Regular Meeting
of Seldovia City Council
Multi-purpose Room
April 27, 2005, 7:30PM

1. Call to Order & Roll Call:


2. Pledge of Allegiance:


3. Excused Absences: McInnes


4. Agenda Approval:


5. Approval of Minutes:
   April 13, 2005, Regular City Council Meeting


6. Treasurer's Report (the second regular meeting of the month):


7. Ordinance Introduction: None


8. Proclamations: None


9. Public Presentation Prior Notice: None


10. Public Presentation for Items not on Agenda:


11. Committee and Advisory Board Reports:


12. Old Business:
    
    • Executive session on EDA Grant Cash Match to be held after item M corrected 4/23/05


13. New Business:
    
    
    
    1. Appointment of Planning Commission member.
       1. Presentation by Staff or Council
       2. Public Presentation or Hearing
       3. Council Discussion
       4. Action/Disposition
    
    
    2. Appointment of Parks & Recreation Committee member.
       
       1. Presentation by Staff or Council
       2. Public Presentation or Hearing
       3. Council Discussion
       4. Action/Disposition
    
    
    3. FY06 Budget
       
       1. Presentation by Staff or Council
       2. Public Presentation or Hearing
       3. Council Discussion
       4. Action/Disposition
    
    
    4. Water Plant Furnace
       
       1. Presentation by Staff or Council
       2. Public Presentation or Hearing
       3. Council Discussion
       4. Action/Disposition
    
    

{L.1.Executive session to discuss EDA Community Revitalization Grant Award Cash Match Litigation}

14. Informational Items Not Requiring Actions:


15. City Manager's Report:
    • Clean up week
    • Appointment of MPR Roof Bid Committee


16. Manager, Council and Mayor Comments Concerning Items Not on the Agenda:


17. Next Meeting: May 11, 2005, Regular Council Meeting


18. Adjournment:

* If you require special assistance to attend the meeting, please notify the city office 30 hours in advance and arrangements will be made *

April 20, 2005, 3:30 PM, Special Meeting of the Seldovia City Council

Agenda For The Special Meeting of Seldovia City Council
City Office Conference Room
April 20, 2005, 3:30 PM

A. Call to Order & Roll Call:

B. Pledge of Allegiance:

C. Excused Absences:

D. Agenda Approval:

E. Approval of Minutes:

F. Treasurer's Report (the second regular meeting of the month):

G. Ordinance Introduction: None

H. Proclamations: None

I. Public Presentation Prior Notice: None

J. Public Presentation for Items not on Agenda:

K. Committee and Advisory Board Reports:

L. Old Business:

1. To Accept and Confirm the Effective Dates of the City Manager Contract
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

M. New Business:

N. Informational Items Not Requiring Actions:

O. City Manager's Report:

P. Manager, Council and Mayor Comments Concerning Items Not on the Agenda:

Q. Next Meeting: April 27, 2005, Regular Council Meeting

R. Adjournment:

*If you require special assistance to attend the meeting, please notify the City Office 24 hours in advance and arrangements will be made.*

April 13, 2005, 7:30 PM, Regular City Council Meeting (Updated 8:20PM April 8th)

Agenda For the Regular Meeting of Seldovia City Council
Multi-Purpose Room
April 13, 2005, 7:30 PM
(Budget Workshop 6:00 PM)

A. Call to Order & Roll Call:

B. Pledge of Allegiance:

C. Excused Absences:

D. Agenda Approval:

E. Approval of Minutes:
March 16, Special City Council Meeting
March 23, Regular City Council Meeting
April 6, Special City Council Meeting

F. Treasurer's Report (the second regular meeting of the month):

G. Ordinance Introduction: None

H. Proclamations: None

I. Public Presentation Prior Notice: None

J. Public Presentation for Items not on Agenda:

K. Committee and Advisory Board Reports:

L. Old Business:

1. Easement Request by John Sedor, Lot 4, Block 32, Seldovia Townsite
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

2. City Manager Contract (Possible Executive Session)
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

3. Separation Agreement for Prior City Manager (Possible Executive Session)
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition


4. Union Negotiations (Possible Executive Session)
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

5. EDA Community Revitalization Grant Award Cash Match Litigation (Possible Executive Session)
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

M. New Business:

1. Resolution 05-14, Accepting the Kenai Peninsula Borough Comprehensive Plan.
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

2. Software Purchase for City Office Computer Network.
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

3. Comprehensive Plan Committee Appointments
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

4. Request Planning and Zoning Hold a Public Hearing On Relocating The Airport Outside City Limits
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

5. Discussion of a Seldovia Bed Tax
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

6. Sole Source Purchase for Clinic X-Ray Machine
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

7. C-Ber Variance Application, Lot 9, Block 7, Waterfront Resub. No. 2
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

8. C-Ber Building Permit Application, Lot 9, Block 7, Waterfront Resub. No. 2
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

9. Mad Fish Liquor License
a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

N. Informational Items Not Requiring Actions:
1. Fire & EMS Statistics
2. Paulette Carluccio Floodplains Letter
3. Chuck Gillick Ferry Staging Area Letter
4. Russian Training Ship Visit

O. City Manager's Report:

P. Manager, Council and Mayor Comments Concerning Items Not on the Agenda:

Q. Next Meeting: April 27, 2005, Regular Council Meeting

R. Adjournment:


*If you require special assistance to attend the meeting, please notify the City Office 24 hours in advance and arrangements will be made.*

Update- April 8 Special Council Mtng- Cancelled

Cancelled- Subject to be discussed at April 13th Regular City Meeting

Agenda For A Special Meetingof Seldovia City Council
Multi-Purpose Room
April 8, 2005, 7:30PM

A. Call to Order & Roll Call:

B. Pledge of Allegiance:

C. Excused Absences:

D. Agenda Approval:

E. Approval of Minutes:

F. Treasurer's Report (the second regular meeting of the month):

G. Ordinance Introduction: None

H. Proclamations: None

I. Public Presentation Prior Notice: None

J. Public Presentation for Items not on Agenda:

K. Committee and Advisory Board Reports:

L. Old Business:

1. Discuss New City Manager Employment Contract

a. Presentation by Staff or Council
b. Public Presentation or Hearing
c. Council Discussion
d. Action/Disposition

M. New Business:

N. Informational Items Not Requiring Actions:

O. City Manager's Report:

P. Manager, Council and Mayor Comments Concerning Items Not on the Agenda:

Q. Next Meeting: April 13, 2005

R. Adjournment:

*If you require special assistance to attend the meeting, please notify the city office 24 hours in advance and arrangements will be made.*

April 12-14, HAZWOPER Training

HAZWOPER Training

The City of Seldovia is offering the 24 hour HAZWOPER class on Tues.-Thurs., April 12-14, 2005, from 8:00 - 5:00 each day in the Multi-Purpose Room.

If you only need the 8 Hour Refresher Class, Thursday, April 14th qualifies for the 8 hour Refresher Class.

This is a free class sponsored by the Alaska Municipal League Joint Insurance Program. If you are interested, sign up at on the form at the post office bulletin board.